Before a luncheon, I send out an encouragement/support note request to the groups I am on, and I also include the request in the MarineMoms-Bethesda newsletter. Then a day or two before the luncheon, I format them into a word document and print them out.
They are placed in a white 13×9 envelope and hand-delivered by us to the families or patients at the luncheons.
I print out a few more than I think I will need just in case, and the leftovers are given to the Marine Liaison’s office for guys we may have missed, like if they were out on a day pass, or for incoming patients who may arrive in between luncheons.
The day before a luncheon I head over to the Western Shore to food shop and get ready for the luncheon with the rest of the crew and we knock it all out with enough time to sit back and enjoy catching up with each other.
I’m always leery about planning a luncheon from January through March though, because of flu season and the weather. In fact, a few weeks before this luncheon we had a “what if” discussion. And then it happened…
The Day Before–
1000: “Jane, it’s pretty treacherous here. My road is a sheet of ice.
“It’s not looking too good here either, Robin.”
“You might want to call for a Bridge report.”
1130: “Jane, how’s the roads over there? You don’t like driving in this stuff, do you?”
“Noooooo, not a bit. Deb, BWI’s reporting freezing fog. I don’t think I’m going to make it over there today. Man I hate to cancel…”